Virtual Assistant

About the role

Halcyon Group is hiring a Virtual Assistant to join its distributed team. This is a beginner-friendly remote position designed for someone who is enthusiastic about virtual assistant work, communicates clearly in writing, and is ready to learn quickly inside a small, supportive team. Pay is in the range of $18–$35 per hour ($37k–$72k per year) for entry-level applicants in the United States, and the company has a track record of promoting from within when team members hit the milestones outlined in their first ninety days.

Most days are quiet, focused, and async. Expect one short stand-up early in the week and a written wrap-up on Fridays. The team operates across multiple time zones but documents decisions in writing so you can ramp up at your own pace, regardless of where you live.

We pay for two conferences or courses per year, and budget time for you to take them during work hours.

What you'll do

• Own a clearly-scoped portion of the virtual assistant workload from your first month, with progressive ownership as you learn the systems.
• Collaborate across functions — engineering, marketing, customer-facing teams — to keep work moving without blocking on synchronous meetings.
• Document what you learn so the next hire ramps faster than you did.
• Bring questions, edge cases, and small improvements to your weekly check-in. We treat questions as a sign of engagement, not weakness.

Apply with a brief message and one example of work you are proud of — even a small one — and we will get back to you within two weeks.

What you'll bring

• Calendar and inbox management instincts
• Comfort writing on someone else's behalf
• Strict discretion with confidential information
• Reasonable spreadsheet and document skills
• Time-zone math
• Reliable internet, a quiet place to take occasional video calls, and the willingness to be part of a written-first culture.

Tools you'll use

You do not need to be expert in all of these on day one — most can be learned in a week of focused effort — but familiarity with a few will make your first month significantly easier:

• Google Workspace
• Calendly
• Notion
• Slack
• Zoom

Why this role suits a beginner

We have hired multiple people into Virtual Assistant roles with no prior remote experience. Our onboarding is structured around the first 90 days, with a named buddy, a weekly review with your manager, and a clear competency map you progress through at your own pace. Pay is reviewed at six months and annually thereafter.

If you are ready to take a serious step into remote work and like the sound of a quiet, written-first team, we'd love to hear from you.

How we hire

Our process is short: a written application, a 30-minute introduction call, a small paid take-home, and a final conversation with two people from the team. We respond to every application within ten business days and give specific written feedback to anyone who reaches the take-home stage, regardless of outcome.